School Manager
One platform to run the whole school — students, fees, exams, attendance and parent communication — with M-Pesa fee collection built in.
- Student information system
- Fees, invoicing & payments
- Exams & report cards
- Role-based portals
+ 2 more capabilities below
System for everything
Role-based portals
Paybill fee collection
What School Manager does
School Manager is a complete school-management platform for Kenyan primary and secondary schools. It brings student records, fee collection, exams and report cards, attendance, blogging and parent communication into role-based portals for administrators, teachers, parents and students. Built-in invoicing and payments handle fees and orders, while AI-assisted analysis and a public school website round out the package — so schools run on one system instead of a dozen spreadsheets.
Run fees, exams and parent communication from one place
Most Kenyan schools we speak to run on a mix of tools. Fees sit in one spreadsheet, marks in another, the timetable on the staffroom wall, and parents hear about results through a WhatsApp group. The bursar matches M-Pesa statements to students by hand at the start of every term. Each tool works on its own, but nothing talks to anything else, so the same information is typed several times.
School Manager brings that work into one system. Fee structures are set per class, invoices and receipts are generated for each student, and parents pay through your M-Pesa Paybill, with each payment reconciled to the right student automatically. Teachers record attendance and enter marks; the system calculates means and ranks and produces printable report cards and exam analysis. Class timetables are built in the system and shared with teachers and parents.
Parents, teachers, students and administrators each get their own role-based portal, and the school can send fee reminders, results and announcements by SMS and through the parent portal. With schools moving through the CBC and CBE transition, ask us in the demo to show how your assessments and report cards will be set up for each grade, so you see it working with your own structure before you commit.
What to check before you choose a school system
- Can parents pay by M-Pesa Paybill and have the payment land against the right student without a clerk re-typing it?
- Does it produce report cards and exam analysis in the format your school already uses?
- Can teachers, parents and students log in to their own portal, and see only what they should?
- Can you send fee reminders and results by SMS from the same system that holds the balances?
- Can you export your student, fee and exam records whenever you want?
- Is support local, in Kenyan business hours, from people who know the system?
Everything School Manager can do
Purpose-built features for real-world results.
Student information system
Central digital records: enrolment, guardians, medical info, photos and full academic history.
Fees, invoicing & payments
Per-class fee structures, invoices, receipts, balances and automated reminders with online payment.
Exams & report cards
Enter marks, auto-calculate means and ranks, and generate printable, branded report cards.
Role-based portals
Separate, permissioned dashboards for admins, teachers, parents and students.
Parent communication
Notifications and announcements for fees, results, attendance and school news.
Public site & blog
A built-in school website and blog so each school has a professional online presence.
Built for the teams who rely on it
School Manager fits the way real Kenyan organisations work.
School administrators
Run admissions, classes, fees and reports from a single dashboard instead of spreadsheets.
Bursars & finance teams
Collect fees via M-Pesa with automatic reconciliation, statements and arrears tracking.
Teachers & parents
Record exams and attendance, and keep parents informed with SMS and portal updates.
What you can do with School Manager
Collect school fees via M-Pesa
Parents pay by Paybill and payments reconcile to each student automatically — no manual matching.
Manage exams & report cards
Enter marks, grade automatically and generate printable report cards in minutes.
Communicate with parents
Send fee reminders, results and announcements over SMS and the parent portal.
Common questions about School Manager
School Manager is a school management system for Kenyan primary and secondary schools, built by Edgecom Web Solutions in Nairobi. It brings student records, fee collection, exams and report cards, attendance, timetables and parent communication into one platform, with separate portals for administrators, teachers, parents and students.
Parents pay through the school's M-Pesa Paybill. School Manager reconciles each payment to the student's fee account, updates the balance and records the receipt, so the bursar no longer has to match statements by hand. Fee statements and arrears lists are available at any time.
Yes. Teachers enter marks, and the system calculates means and ranks and generates printable, branded report cards. Exam analysis and performance reports help the school see how classes and subjects are doing. Ask us in the demo to show how report cards are set up for your grades and assessment structure.
Yes. Parents have their own portal, and the school can send fee reminders, results and announcements by SMS. Each portal is role-based, so parents see their own children, teachers see their classes and administrators see the whole school.
Yes. School Manager includes a public school website and blog, so the school can publish news, events and admissions information without paying for a separate site.
Start with the live demo at demo.schoolsmanager.com, or contact Edgecom to book a walkthrough. We will look at how your school runs fees, exams and communication today and show you how that maps onto School Manager before you decide.
Ready to try School Manager?
Setup is quick — most clients are live within a week. Tell us how your team works and we'll show you the fit.